Action: Payroll Approval

Action: Payroll Approval

Once time entries have been approved by your Manager, then Payroll personnel are able to review and approve staff pay categories, prior to pushing time data to your accounting software for payment processing.

Find out more in our blog:  Super Easy Timekeeping with QicWorks

Click on  Business  from the main menu, then click on  Time and Attendance . From the Management Menu click on  Payroll Approval . To access Payroll Time Entry & Edit you will need to click on the indiviuals time for a particular day.


Overview

Clicking on an indivudals time entry for a particular day will open the following screen. Here you can edit their pay category ready for syncronisation with your accounting software.

A   Time Details : Employee name and date of time entry.
B   Time Records: Shift start and end times, break duration and total time approved by Manager.
C   View Time Records: Hyperlink to open the records this time entry was collected by ie Time Clock, Timesheet and Shift Report.
D   View Manager Approval: Hyperlink to view Managers Approval of this record For more infomation see Action: Time Approval .
E    Details Table : View Task details, charge and pay categories and paid time allocation.

Contained in this table is:
General Information

   Field Name
   Function
    Details
   Task number and description that is being preformed
    Task Rate
   Task number and name the time entry is for
    Pay Category
   
Charge rate as set by the Pay Rule for that specific Task

    N Time - Normal time
    1.5 Time - Time and a half
    2.0 Time - Double time
    2.5 Time - Double time and a half
    'Custom Rate' - As set by account. See Custom Rate s for more details.

    Pay Rate
  The Pay Category for this Staff member based on their assigned Payroll Details  and Pay Rule for this task. Click on the dropdown to edit.
    Paid Time
   Number of hours assigned to that Charge Rate

F    Review Notes: Free text field for capturing internal notes.
G   Time Entry History: Click to expand and show history of any changes made to this time entry.
H   View Review Notes: Click to expand and show any internal review notes for this time entry.
I Save and Cancel.

For more information about the QicWorks Timeclock, see  App: Timeclock
For more information about QicWorks Shift Reports, see  Action: Create a Shift Report
For more information about QicWorks Timesheets, see  Action: Create a Timesheet
For details about Manager Time Approval, see Action: Time Approval

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