Allowances
Allowances are separate payments made to Staff for preforming or undertaking extraordinary tasks, such as:
- work conditions - working at heights, danger pay or dirt
- qualifications - holds a First Aid Certificate, higher duties, dual trades, safety warden
- non-tax deductible items - such as travel to and from work
- tax deductible items - such as travel between sites, meal or boot allowances
Allowances can then be added to time sheets and shift reports when created, or during Time Approval. These values are then used to calculate Job costings and will automatically carry through to customer invoicing (if applicable.)
Approved allowances will also flow through to your Pay run within your accounting application, once approved during Payroll Approval.
Allowance can be manually created (Create New Allowance) or pulled from your accounting software pay codes (Copy/Sync).
Qic-Tip
If you are unable to pass the costs of the allowance onto your customer, simply enter $0.00 under billable rate.
Navigation
Click on Business from the main menu, then click on Settings . Click on Allowances from the Account Integration menu.
Allowance Management Table
A Navigation Breadcrumbs: Click on hyperlinks to jump to that screen.
B Toggle Page Width: Click to increase or decrease the page width.
C Action Menu: Click navigate to create a new allowance or pull your allowances from your accounting software
D Organisation: If applicable, select organisation to filter table.
E Show entries : Change the view settings to Show 5, 10, 20, 50, 100 or All entries.
F Search: Click in the Search field and enter search criteria to find a particular Allowance from within the Allowance Table.
G Allowance Management Table.
See below for full details pertaining to G - Allowance Management Table.
| Allowance | |
Field | Function |
| Name | Allowance Name . We recommend you include the rate at which this allowance is charged to help identify applicable allowances. |
| Frequency | Select the frequency of how this allowance is to be calculated. Fixed Amount - Allowance can only be charge at a fixed amount (ie once) Rate per unit - Allowance is charged at a rate per unit (ie hourly, kilometers) Multiple by Users Hourly rate - Allowance is automatically multiplied by the Users hour to calculate |
| Actual Cost | The rate this allowance costs the business. This rate is used to calculate the Job Costs - Actual Report |
Billable Cost | This rate the business is able to charge the customer for this allowance. This rate is used to calculate the Job Costs - Billable Report. |
Status | The status of this Allowance ie active or inactive |
Controls | Click to edit selected Allowance |
Creating an Allowance - Manual
Manually creating an allowance is really easy.
QicWorks does not push any new allowances to your accounting software.
The allowance must exist within your accounting software for your payroll data to synchronise.
1. Click on Create a New Allowance at C above
2. Name: Mandatory * Enter the allowance name
3. Rate Type: Mandatory * Click to select the frequency rate applicable.
4. Actual Cost: Enter the actual rate ie what this allowance costs you.
5. Billable Cost: Enter the rate you can on charge your customer for this allowance.
6. Unit: Free text field to enter a unit of measure ie each, kilometer
7. Organisation: Mandatory * If you have multiple organisations, please enter applicable for this allowance.
8. Status: Mandatory * Toggle between Active and In Active to set the allowance's status.
9. Save & Cancel buttons
Don't forget to click Save to save your changes.
Creating an Allowance - Copy/Sync
Once connected to your accounting software, QicWorks is able to pull across your pay categories which include leave, allowances and pay codes. Users are then able to select which allowances they would like to use through out the application.
Navigate Select Allowance
A Show entries: Change the view settings to Show 5, 10, 20, 50, 100 or All entries.
B Search: Click in the Search field and enter search criteria to find a particular Job from within the Job Table.
C Table: All allowance details, as pulled from your accounting software. To pull your allowances, see: Connections
D Page Navigation
Copy Allowances
1. Click on Copy/Sync from Pay codes at C above
2. Use your search, page filter or page navigation buttons to find the required allowance(s). Tick in selected.
3. Click on Import to import these allowances into your table.
For more information about approving time and processing your payroll see: Time Approval and/or Payroll Approval
For more information about how to connect to your accounting software see: Connections
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