Cost Reporting

Cost Reporting

QicWorks cost reporting incorporates functionality whereby users can set  when   they wish to commit their purchase order values to their Jobs.  Using the Cost Reporting setting allows QicWorks to determine which procurement document values will be used. And naturally, as we love flexibility, QicWorks also has the ability to override the committed value, as well as track historical changes.

The committed value is then shown within your Actual, Billable and Edit Billable Cost Reports.

We recommend that on account setup, administrators select when they wish to commit their order values. While QicWorks allows administrators to change this setting at any time, we do not recommend you do it, as your historical job management data will not be recalculated. (This change will only effect new purchase orders going forward.)

Only 1 method can be selected. This is an account setting.
This functionality is only available for purchase orders. Procurement items entered as an expense are committed as soon as the expense is Issued.

Click on  Business  from the main menu, then click on  Settings . From the Financial Settings menu click on  Cost Reporting

Cost Reporting Details

Navigate to Cost Reporting to select your calculation method.

A     Navigation Breadcrumbs: Click on hyperlinks to jump to that screen. 
B     Toggle Page Width: Click to increase or decrease the page width. 
C     Navigation Menu: Click navigate to other Job & Task Settings.
D     Reporting Method: Click to select when you wish to commit your costs.
E     Save & Cancel buttons.

Don't forget to click  Save  to save your changes.  

Cost Reporting Method Details

Administrators now have the ability to choose from:


Use the value of your Bills (supplier invoices) to set your Job Costings.

Purchase Order

Capture your job costing as soon as your purchase order is issued. Any changes in value need to be completed within the original purchase order for these changes to be allocated to your Job.

Delivery Docket & Bills  

Commit your costs to your Job as soon as your deliveries are received. QicWorks uses the Unit Price of the purchase order value multiplied by the quantity received on your delivery docket, plus any Bills entered to calculate your Job costings.

For more information about how to create a purchase order see:  Action: Create a Purchase Order
For more information about how to receipt your deliveries see:  Action: Create a Delivery Docket
For more information about your cost reports see:  Reports: Actual Costs ,   Report: Billable Costs  and  Edit Billable Costs

    • Related Articles

    • Cost Approval

      Cost Approval Overview
    • Cost Management

      Cost, time and resource estimates are used as the basis to control your jobs and to standardise your cost comparisons between estimated and actual.  All project or job lifecycles start with your estimate. But in order to construct your estimate we ...
    • Report: Actual Cost

      We all know that having access to  accurate real time information gives us the confidence to make the right decisions!  That is why QicWorks has made it super easy to see exactly what each Job is Costing you from the one report - Actual Cost Report. ...
    • Net Cost Table

      Net Cost is the amount that it costs you to engage a particular classification or material. These costs are used to calculate your Actual Costs Report for your Jobs. The Net Cost Table is then used to create your Billable Pricing Tables. They will ...
    • Billable Cost Tables

      Billable rates are the amounts that you charge your Customers for your services and products. There is no restriction in QicWorks to the number of Billable Cost Tables you have in your account. You can also Activate/Deactivate your Bilable Cost ...