Form Submissions

Form Submissions

Keep on top of your expenses by tracking your purchase orders. Here you can view, filter, export, amend or create new Purchase Orders.

All order details are captured here regardless of whether the Purchase Order was created via the companion app, direct against a Job via the Desktop application or from the Purchase Order Management screen.

Navigation

Click on Business from the main menu, then click on Purchase Orders.

Overview

Refresh your filters by clicking the Refresh icon

Data Filters

Table Filter Menu: The table defaults to open all purchase orders in your account regardless of their status. Use the Filters to search this table by status i.e All, Draft, Issued, Billed, Expedite or Closed.

Balance Bar: This big blue bar is a summary of all money associated with the purchase orders in each category.

Show: Change the view settings to Show 5, 10, 20, 50, 100 or All entries.

Search: Click in the Search field and enter search criteria to find a particular Job from within the Job Table.

Sort: Click on the arrows to the right of each column title to sort data alphabetically in ascending or descending order.

Actions Menu

New Purchase Order: Create a new purchase order by clicking.

Qic-Tip and Tricks:

Click on any blue hyperlink within the Purchase Order Management Table to jump to that particular Purchase Order or Supplier details.

Filters

All: Show all purchase orders

Draft: Filter to show purchase orders that have the status Draft

Issued: View all issued purchase orders. Issued purchase orders are orders that have been sent to the Supplier.

Billed: View all purchase orders that have supplier invoices or Bills allocated to them.

Expedite: View open purchase orders that still have goods pending delivery

Closed: Purchase orders will automatically be set to closed when bills have been matched and full delivery has been received. Users can manually close purchase orders as well. Closing a purchase order locks that order from having additional goods receipts or bills entered.


Purchase Order Table

Number

This is the unique purchase order identification number. This number is automatically set by QicWorks in accordance with your Settings. For more information visit Prefix Codes

Supplier

Name of the supplier that the purchase order was issued to.

Date Raised

Date the purchase order was created.

Delivery Date

Date that the delivery of goods is expected.

Budget

Nominal budget allowance for this purchase.

Amount

The value of this particular purchase order including GST

Status

The current status of the invoice.

Attachments

Click on the clipboard icon to open and view the purchase orders attachments.

Actions

New Purchase Order

Click this action button to create a new purchase order

For more detailed information on how to add a new purchase order, go to New Purchase Order

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