HSEC FORMS: JSA/SWMS

HSEC FORMS: JSA/SWMS

A JSA (Job Safety Analysis) or SWMS (Safe Work Method Statement) is a written document that
  1. identifies high risk work activities to be carried out
  2. identifies harzards and risks to health and safety arising from these activities
  3. how controls are implemented, monitored and reviewed.
JSA/SWMS are to provide clear direction on the control meaure to be implemented ie "Use of appropriate PPE" is clear in it's detail. Instead the specific PPE required should be listed.

This document can be completed by a contract owner, supervisor or manager but must be accessible, communicated and understood by all individuals who need to use it. A copy must also be provided to the principal contractor.

While a generic JSA/SWMS can be used for work activities that are carried out on a regular basis, they must be reviewed to take into account specific hazards and risks associated with that individual work site.

A copy of the risks identified will then appear in the Risk Management table. Here Users can then be allocated to implement controls to specific Risks. These actions will then appear within the Action Register for close out.

Click on  HSEC  from the main menu, then click on  JSA/SWMS from the HSEC Forms tabs.

JSA/SWMS Management Table

Manage all your JSA/SWMS from within the JSA/SWMS Management table.

A   Navigation Breadcrumbs: Click on hyperlinks to jump to that screen
B   Page Toggle Width: Click to increase or decrease the page width
C   Data Filters: Click to filter Mangement Table by All, Draft, Issued, Closed. Default is All.
D   Actions Menu: Click create new JSA/SWMS form.
E    Page Help: Click to view help for this page.
F    Show entries :  Change the view settings to Show 5, 10, 20, 50, 100 or All entries
G    Search:  Click in the Search field and enter search criteria to find data from within the Hazard/Near Miss Management Table
  Hazard/Near Miss Management Table: Overview of identified Hazard/Near Miss details

Contained in this table is:
 Investigation Table

   Field Name
   Function
    Reported Date
    Date Harzard/Near Miss was reported
   Hazard Number
    Sequential number for these forms.
   Type
    Form Type ie Hazard or Near Miss
   Status
   Status of this Harzard/Near Miss ie Draft, Issued or Closed
   Attachments
   Number of Attachments. Click icon to view attachments
   Controls
    Choose from View, Edit or Delete this form

Creating a new Hazard/Near Miss Form

1.  Click on the New Hazard/Near Miss link from the Actions menu.

A   Form Header: Enter general Hazard/Near Miss details. See below for full details
B   Page Help: Click to review help file.
C    Persons Involved: Enter details of Persons involved. See below for full details.
D   Equipment: Enter details of Equipment involved, Potential Impact level (1 - ) and severity (Insignificant, Minor, Moderate, Major and Severe), Estimated cost inpact and allocated to.
E    Enviroment: Enter Environment description,  Potential Impact level (1 - ) and severity (Insignificant, Minor, Moderate, Major and Severe), Estimated cost inpact and allocated to.
F    Process: Enter details of Process(es) involved.  Potential Impact level (1 - ) and severity (Insignificant, Minor, Moderate, Major and Severe), Estimated cost inpact and allocated to.
G    Risk: Enter details of Equipment involved. See below for full details.
  Save & Cancel buttons

Don't forget to click Save to save your changes. 
 
See below for full details pertaining to   - Form Header Details

 Header Details

   Field Name
   Function
    Type
  Mandatory * Checkbox to select form type ie Hazard or Near Miss 
    Report Status
   Use dropdown to choose form status ie Draft, Issued or Closed
    Client
   Free text field to enter Client Name (if applicable)
    Work Site
   Free text field to enter the Work Site where incident occured 
    Job/Task
  Mandatory * Use dropdown to select the Job and Task worked on when incident occurred. Note: Only Available jobs/tasks will show.
   Department
  Mandatory * Department will prepopulate based on Job/Task selected or use dropdown to assign if not already linked
   Occurred When
  Mandatory * Click in field to activate calendar to choose date/time of Hazard/Near Miss
   Reported When
  Mandatory * Click in field to activate calendar to choose date/time of when Hazard/Near Miss reported
   Client Representative
  Free text field to enter Client Representative
   Client Reference
  Free text field to enter Client Reference
   Reported to Client
   Toggle Yes/No to show if incident was reported to Client.
   On Yes - Free text field appears to enter who, when and how incident was reported to
   Reported by
   Name of person completing this form
   Brief Description
   Free text field to enter a description of the Hazard/Near Miss
  Immediate Action Taken & Recommendations
   Free text field to enter a immediate actions taken and any recommendations for this Hazard/Near Miss 

See below for full details pertaining to   - Persons Involved

 Internal Information

   Field Name
   Function
    Name
    Name of individual involved
    Crew
    Name of Individuals involved

    Potential Injury Severity
   Use dropdown to select severity rating ie Insignificant, Minor, Moderate, Major or Severe 
    Roster
   Free text field to enter Roster name
    Days into Roster
   Numberic field to enter days into roster (whole number only)
    Shift
   Free text field to enter Shift name
    Hours into Shift
   Numberic field to enter hours into shift to 2 decimal points
    Contractor
   Checkbox Yes/No
    Contractor Company
   Free text field to enter Contractor Company name
    Activity being Performed
   Free text field to enter details about activitiy being undertaken at time of Hazard/Near Miss

See below for full details pertaining to G  - Risk

 Internal Information

   Field Name
   Function
    Likelihood
    Use dropdown to select the likelihood of this Hazard/Near Miss ie Rare, Unlikely, Possible, Likely or Almost Certain
    Consequence
    Use dropdown to select the consequence of this Hazard/Near Miss ie Insignificant, Minor, Moderate, Major or Severe

    Risk Rating
   Autocalculation based on selected Likelihood and Consequence
    Is the Risk Controlled?
   Checkbox Yes/No
    Documents
   Upload any sketches, images, notes, etc

Editing a Hazard/Near Miss Form 

1.  Click on the  Hazard/Near Miss Number  or pencil  edit  icon under Control.
2.  Review data and edit as applicable
. Click Save to save your changes.

Don't forget to click Save to save any changes made


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