Pay Rules

Pay Rules

Take the pain out of payroll by utilising your pay rules to cleanse your timekeeping data, before pushing to your payroll software.


Create your own customised pay rules which will automate and calculate any complex overtime rates, rules and conditions.  Simply assign the corresponding Pay rule to your Tasks and QicWorks in built smarts will calculate a 'best guess' of which pay rates are applied to Resources and their  subsequent  cost to your job - making Time approval that much easier.


Pay Rules are a great way to calculate different rates, awards or penalties applicable based on different shift or works conditions of employment.
For example:
On Monday a dayshift worker might be entitiled to receive - 
Their first 8 hours are calculated at normal time.
The next 3 hours are calculated at time and a half.
Then any subsequent hours are calculated at double time.
Pay rules are also used to match employee pay codes to their respective pay rate ie Charge rate = Normal Time matches to Pay Code = Ordinary Time

Pay rules can even be used to automatically deduct breaks for time entry calculations. Each pay rules created is split to reflect full time, part time, casual, labour hire or contractors requirements.

There is no restrictions on the number of Pay Rules an account has.
You must assign an organisation to your Pay Rule.
Qic-Tip
Save time by using the Paste Rule Set and Paste Day Rule buttons to copy your Pay Rule across days and employment types.

Pay Rule Process Overview

Pay rules are created and then assigned to a Task. Once time entries are received for that Task, QicWorks will apply that Pay Rule to autocalculate job costings and prepare the time entries for Time Approval and subsequent Payroll Approval.

Click on   Business  from the main menu, then click on  Settings  .  C lick on   Pay Rules   from the Financial Settings menu. 


Pay Rule Management Table

Use the above navigation to access your Pay Rules.

A    Navigation Breadcrumbs: Click on hyperlinks to jump to that screen, 
B    Page Toggle Width: Click to increase or decrease the page width
C    Navigation Menu: Click to Add New Rule, run our Rule & Rate Test or Return to your Pay Rule Management Table.
D   Show entries :  Change the view settings to Show 5, 10, 20, 50, 100 or All entries.
E     Search:  Click in the Search field and enter search criteria to find a particular Task from within the Task Table.
F    Pay Rule Table: List view of your Pay Rules

Contained in this table is:
  Pay Rule Table

    Field Name
   Function
     Rule  N ame
     Name of the Pay Rule. Click on the hyperlinked name to open this Pay Rule in edit mode.
    Organisation
    Orginisation this rule is applicable for        
    Date Active
   Date Pay Rule is effective from. This rule was/will active at 12.01am on this date .
    Status
    Toggle between Active/inactive
    Controls
    Control icon for additional functions ie change Task status or delete task

For information about how to edit or add Pay Rules, see: Action: Create Pay Rule
For information about how to assign a pay rule to your Tasks see: Action: Create a Task  or Action: Create a Task Template
For more information about how QicWorks will auto calculate your time entries see: Action: Time Approval  and Action: Payroll Approval
For more information about what a pay category is see: Pay Codes

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