Payroll Approval

Payroll Approval

Once time entries have been approved by your Manager, then Payroll personnel are able to review and approve staff pay categories, prior to pushing time data to your accounting software for payment processing.

For more information about how to process time approval as a Manager, see: Time Approval
Find out more about how QicWorks collects time in our blog: Super Easy Timekeeping with QicWorks

Payroll approval can be completed weekly, fortnightly or 4 weekly and is set by your Account Settings.

Click on Business from the main menu, then click on Time and Attendance. From the Management Menu click on Payroll Approval.

Weekly Payroll Approval

The following is an example of Payroll Approval set as Weekly.

 Navigation Breadcrumbs: Click on hyperlinks to jump to that screen,
B  Page Toggle Width: Click to increase or decrease the page width
C  Pay Period: The date range this data is filtered for. For more information about Pay Periods, see Account Settings.
Key: Legend for status of approval for time entries, as well as if data has been pushed to your accounting software.
  Organisation: Select which Organisation you would like to filter your table by.
  Preset Date Filters: Click This Week or Last Week to autofilter your table.
G  Select Week: Click to select a custom week range from the calendar.
H  Control Icons: Click  to sync all enteries to your accounting software. Click  to export this table to Excel. Click  to print this table.
I   Warning Bar: The warning bar is visible if there are time entries that have been editied outside of the current pay period or if the entries have been added after a Job is completed.
  Employment Type Tabs: Filter staff by their employement type.

K  Search: Click in the Search field and enter search criteria to find a particular Staff member from within the Table.
Approval: Click to open and approve time entries. See  Approval below for further details.
Time Entry & Edit: View the total amount of time for that Staff member for that particular day.  See Action: Payroll Approval for full details.
Notes Icon: Hover over the  icon to view any internal notes entered.
O  Integration Status: Visual to review the status of the API connection with your accounting software for this entry.
 - Successful push
 - Data error preventing push. For more information see Connections
 - Unsuccessful push
P  Expand Display: Name of any Allowances added via a Timesheet or Shift Report
Q  Page Refresh: Click to refresh/update your page data

Approval

Clicking on the Approval button will open the following screen. Here you can review times matched against their pay categories and approve entries for pushing to your accounting software.

 Pay Category: Set at indivudal staff level and calculated via Pay Rules. For more information see Pay Rules and Action: Payroll Details
B  Daily Approval: Tick to approve the days time entries.
Note: Payroll Approval is required prior to being able to push the time data to your accounting software.
C  Weekly Approval: Tick to approve the whole week's time entries
D  Save, Push and Cancel.

Fortnightly Payroll Approval

The following is an example of Payroll Approval set as Fortnightly.

 Navigation Breadcrumbs: Click on hyperlinks to jump to that screen,
B  Page Toggle Width: Click to increase or decrease the page width
C  Pay Period Title:  For more information about Pay Periods, see Account Settings.
D  Key: Legend for status of approval for time entries, as well as if data has been pushed to your accounting software.
  Organisation: Select which Organisation you would like to filter your table by.
  Preset Date Filters: Click This Week or Last Week to autofilter your table.
G  Select Week: Click to select a custom week range from the calendar.
H  Control Icons: Click  to sync all enteries to your accounting software. Click  to export this table to Excel. Click  to print this table.
I   Warning Bar: The warning bar is visible if there are time entries that have been editied outside of the current pay period or if the entries have been added after a Job is completed.
  Employment Type Tabs: Filter staff by their employement type.
K  Search: Click in the Search field and enter search criteria to find a particular Staff member from within the Table.
L  Approval: Click to open and approve time entries. See  Approval below for further details.
Time Entry & Edit: View the total amount of time for that Staff member for that particular day.  See Action: Payroll Approval for full details.
Sync to Accounting: Click to push this fortnight's data to your accounting software
O  Integration Status: Visual to review the status of the API connection with your accounting software for this entry.
 - Successful push
 - Data error preventing push. For more information see Connections
 - Unsuccessful push
P  Expand Display: Name of any Allowances added via a Timesheet or Shift Report

Approval

Clicking on the Approval button will open the following screen. Here you can review times matched against their pay categories and approve entries for pushing to your accounting software.

 Pay Category: Set at indivudal staff level and calculated via Pay Rules. For more information see Pay Rules and Action: Payroll Details
B  Daily Approval: Tick to approve the days time entries. 
Note: Payroll Approval is required prior to being able to push the time data to your accounting software.
C  Weekly Approval: Tick to approve the whole week's time entries
D  Save, Push and Cancel.

Four Weekly Payroll Approval

The following is an example of Payroll Approval set as 4 weekly.

 Navigation Breadcrumbs: Click on hyperlinks to jump to that screen,
B  Page Toggle Width: Click to increase or decrease the page width
C  Pay Period Title:  For more information about Pay Periods, see Account Settings.
D  Key: Legend for status of approval for time entries, as well as if data has been pushed to your accounting software.
  Organisation: Select which Organisation you would like to filter your table by.
  Preset Date Filters: Click This Week or Last Week to autofilter your table.
G  Select Period: Click to select a custom week range from the calendar.
H  Control Icons: Click  to sync all enteries to your accounting software. Click  to export this table to Excel. Click  to print this table.
I   Warning Bar: The warning bar is visible if there are time entries that have been editied outside of the current pay period or if the entries have been added after a Job is completed.
  Employment Type Tabs: Filter staff by their employement type.
K  Search: Click in the Search field and enter search criteria to find a particular Staff member from within the Table.
L  Approval: Click to open and approve time entries. See  Approval below for further details.
Time Entry & Edit: View the total amount of time for that Staff member for that particular day.  See Action: Payroll Approval for full details.
Sync to Accounting: Click to push this fortnight's data to your accounting software
O  Integration Status: Visual to review the status of the API connection with your accounting software for this entry.
 - Successful push
 - Data error preventing push. For more information see Connections
 - Unsuccessful push
P  Expand Display: Name of any Allowances added via a Timesheet or Shift Report
Q  Page Refresh: Click to refresh/update your page data

Approval

Clicking on the Approval button will open the following screen. Here you can review times matched against their pay categories and approve entries for pushing to your accounting software.

 Pay Category: Set at indivudal staff level and calculated via Pay Rules. For more information see Pay Rules and Action: Payroll Details
B  Daily Approval: Tick to approve the days time entries. 
Note: Payroll Approval is required prior to being able to push the time data to your accounting software.
C  Weekly Approval: Tick to approve the whole week's time entries
D  Save, Push and Cancel.


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