Payroll Setup

Payroll Setup

Prior to undertaking Payroll Approval for the first time, Users should ensure the following have been completed.

Preparing for pushing payroll

  1. Make sure you have pulled current Xero pay codes (For further details see Connecting to Xero)
  2. Make sure your paycodes are captured within your QicWorks Payrules (For further details see Pay Rules)
  3. Make sure the staff have been allocated their correct pay codes. Specific Paycodes are ticked in within their payroll details. 
  4. If you are using tracking categories in Xero, then make sure task Departments are selected in Tasks
  5. Make sure Payroll Approval is complete. (Values will not appear if Manager Time Approval has not been completed.)
  6. Create your Pay run in Xero and they sync your time data from Payroll Approval.


    • Related Articles

    • Schedule Setup

      Follow these steps for you initial setup, once done these settings will be used by default going forward.  Navigation   Click on   Business   from the main menu, then click on Settings. Under the Work Settings menu item click on Time Management. The ...

    • Action: Payroll Details

      As you may be aware, QicWorks allows users to push their timekeeping data to their accounting software for final payroll processing, thus removing the need for duplicate timesheet data entry.  We do this by matching the paycodes entered in your ...

    • Financial Setup

      Once your job has been set up, you next step is to imput your anticpated job costings. These values are used throughout the QicWorks program to calculate your job profitability. Navigation Click on  Jobs  from the main menu, then click on  Job ...

    • Payroll Approval

      Once time entries have been approved by your Manager, then Payroll personnel are able to review and approve staff pay categories, prior to pushing time data to your accounting software for payment processing. For more information about how to process ...

    • Setup Wizard

      Uploading your data into QicWorks is easy and super fast when you utilise our bulk upload templates found within our Setup Wizard. Simply download the relevant excel spreadsheet, populate it and import it into QicWorks using our Setup Wizard. Our ...