Job Bills - Purchase Orders

Job Bills - Purchase Orders

QicWorks includes the ability to view all purchase orders that have been costed to a particular job, from within that Job. 

Click on  Job  from the main menu, then click on  Job Management . To view a particuar job simply click on the Job's Number from within the Job Management Table. Under Bills Menu click on Purchase Orders.

Purchase Order Table



 Create Purchase Order: Click to create a new purchase order for this Job.
B  Show entriesChange the view settings to Show 5, 10, 20, 50, 100 or All entries.
C  Search: Click in the Search field and enter search criteria to find a particular Purchase Order from within the Purchase Order Table.
D  Purchase Order table: List view of all time entries relating to this Job.

See below for full details pertaining to D - Purchase Order Details

Contained in this table is:
General Information

  Field Name
   Function
    Number #
   Purchase Order number
    Ref
   Reference number as entered on Purchase Order
    Supplier
   Supplier Name
    Date Raised
   Date Purchase Order was raised
    Delivery Date
   Date goods or services are due for delivery
    Amount
   Total value of Purchase Order (including GST)
    Billed
   Total value of all Supplier invoices matched to Purchase Order (including GST)
    Status
   Current status of purchase order
   Attachments
   Click to view order attachments. Number denotes how many attachments are associated with this order.
   Connection
   Hover to see if this order has been successfully pushed to your accounting software.

Order Status explained!
Draft: The Purchase Order has been created but is in draft format. It has not been released yet to Supplier.
Issued:  The Purchase Order has now been sent (manually or automatically) to the Supplier.
Billed: Supplier invoices (Bills) have been allocated and matched to this particular Purchase Order.
Closed: The Purchase Order is closed. Delivery dockets and Supplier Invoices (Bills) can no longer be matched to this order.
QicTip: Click on the blue hyperlinked Number # to open that purchase order.
For details on how to create a purchase order see: Action: Create Purchase order or via the companion app
To view all purchase orders regardless of which Job they were allocated to see: Purchase Order


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